Team Travel Meets

Team travel meets are away meets attended by swimmers, coaches and adult chaperones. These travel meets include traveling, dining, and lodging as a team and are distinguished from away meets where swimmers typically travel and stay with their families.

AquaSol selects team travel meets for the following reasons:

• These meets provide swimmers with experience competing against swimmers from other LSCs, typically at a higher quality of individual and team competition.

• Swimmers gain experience in prelims/finals competition in and outside of Sierra Nevada Swimming.

• The coaches are seeking competitions conducive to exceptional performance.

• The swimmers experience the fun and social interactions of traveling as a team.

• The swimmers learn responsibility and independence through our travel experience.

Chaperone and Coaching Responsibilities

AquaSol will strive to bring one chaperone for every 8 swimmers on the trip for team travel meets.

Chaperones, under direction of the head coach, will be responsible for the care of all athletes on the trip including meals, curfews, transportation and any other issues that may arise. Coaches will be responsible for all meet related aspects of the trip including meet administration and coaching. Coaches may also be used for transportation needs. The coach has final authority.

Chaperone Guidelines for Team Travel

Chaperones are responsible for the care of all swimmers 24 hours per day for each day of the trip. Chaperones can expect to be the first one up in the morning and the last one to bed. They can expect emergency store runs and frequent trips from the pool to the hotel. This may cause the chaperone to miss their child’s event. Chaperones will also have to be able to enforce AquaSol rules and policies with all swimmers.

1. Before our trip, all chaperones will meet with the head coach to discuss the trip.

2. Chaperones will be helpful and flexible with the intent of helping all AquaSol athletes have a successful trip.

3. Chaperones will be provided with a rooming list sometime before arrival at the hotel.

4. Every attempt will be made to arrange all of the athlete rooms in a block.

5. Chaperones will be expected to carry the emergency forms for all swimmers in attendance.

6. Chaperones will be responsible for carrying basic first aid supplies and feminine needs.

7. Chaperones will be responsible for carrying return airline tickets.

8. Chaperones will be responsible for distributing keys upon arrival at the hotel and will keep one key for each room.

9. Chaperones will take the athletes grocery shopping (if time allows) or buy breakfast and snack items.

10. Chaperones are responsible for making sure all swimmers are accounted for before driving to the pool at the time specified by the head coach.

11. Chaperones will drive the athletes to and from the hotel.

12. Chaperones will arrange lunch, either by taking them out or providing sandwich items, etc… back at the room.

13. Chaperones will take orders for dinner, arranging an eating place and picking up the food. Most meals will be catered or picked up so the athletes can eat at the hotel.

14. Chaperones will ensure that the athletes are behaving according to the AquaSol Team Travel Code of Conduct.

15. Chaperones will make a bed check at 10:00 p.m. and again at 11:00 p.m. or at times designated by the head coach.

16. Any minor issues will be handled by the chaperones. The coach in charge will be kept informed of any major issues that may occur. Disciplinary action will ultimately be decided and enforced by the coach in charge.

17. Fees incurred by the chaperones for swimmers, (food, supplies, etc..) can either be paid for on a chaperone’s credit card for later reimbursement or money to cover expenses can be obtained from the team treasurer.

18. Chaperones should keep track of all money spent for swimmers, through collection of receipts, while on the trip.

19. If chaperones share a room, the total room fee is covered. If a chaperone stays alone, they will be responsible for 1/2 of their room fees. Also, 1/2 of the chaperones airfare will be reimbursed. All individual food costs will be paid by the chaperone.